Quote, Schedule &
Get Paid Faster
Stop writing quotes on scraps of paper at 9 PM. RapidFlow lets you create professional quotes on site, get the customer to sign on screen, and send invoices — all before you leave the driveway.
No credit card required · 30-day free trial · Works offline · Installs on your phone
Everything you need. Nothing you don't.
A lean, mobile-first tool designed for the job site — not an accountant's office.
Instant Quotes
Tap from a pre-built pick-list of common services, add custom items, and generate a professional PDF quote in under 60 seconds.
Sign on Screen
Customer signs directly on your phone screen. The signature is embedded in the PDF — turning a conversation into a binding contract on the spot.
Signed Delivery Notes
Issue a professional delivery note when the job is done and get the customer to sign on screen. Instant proof of completion — no disputes, no chasing signatures later.
Job Scheduler
See today's jobs in a timeline view. Add appointments, link them to clients, and convert them straight to quotes with one tap.
Before & After Photos
Snap before/after job photos and attach them directly to the quote. Protect yourself from disputes and show clients exactly what was done.
Expense Snap
Photo your receipt and OCR auto-fills the amount, VAT, date, and vendor. Capture job costs before you drive away from the merchant.
Track Payments
Record cash, EFT, or card payments against invoices. See instantly what's paid, what's outstanding, and your month-to-date profit.
Works Offline
Capture expenses even when there's no signal — in basements, tunnels, or rural sites. Data syncs automatically when you're back online.
Install on Your Phone
Add to home screen on iOS or Android — no app store required. Looks and feels like a native app, updates automatically.
Full Business View
When you're ready to grow, unlock the full desktop dashboard: client management, statements, expense reports, and more.
From booking to cash in five steps
Plan your day, do the job, get paid — all from your phone.
Schedule the Job
Add the appointment to your day planner — client name, address, time, and duration. See your full day at a glance before you leave home.
Create a Quote
Pick services from the list, add a description and price, and generate a professional PDF in seconds — straight from the appointment.
Get it Signed
Hand the customer your phone — they sign on screen. Instant acceptance, no printing, no email chain.
Convert to Invoice
Once the job is done, convert with one tap. Quote number becomes invoice number automatically.
Record Payment
Cash on the day? Record it on the spot and mark as paid. Invoice automatically closes.
The old way vs. the RapidFlow way
Still writing quotes on paper at 10 PM? There's a better way.
Simple, honest pricing
Start free for 30 days. Pay only when you're ready.
Get organised, get quoting
- 10 quotes & invoices per month
- 5 clients
- Customer e-signature
- PDF quotes & invoices
- Job scheduler
- Payment tracking (cash & EFT)
- Offline support
- Before & after photos
- Receipt OCR
- Branded PDFs with logo
- Client portal
- Full business dashboard
Everything, unlimited
- Unlimited quotes & invoices
- Unlimited clients
- Customer e-signature
- Branded PDFs with your logo
- Job scheduler
- Before & after job photos (5GB)
- Receipt snap with OCR
- Offline support & background sync
- Payment tracking (cash, EFT & card)
- Client self-service portal
- Full business dashboard & reports
- Statement & aging reports
4× cheaper than the nearest competitor. No per-user fees. Cancel anytime.
What tradespeople are saying
Real feedback from electricians, plumbers, and tilers across South Africa.
Used to write quotes on my phone notes and type them up at night. Now I do it on site before the customer even closes the gate.
The signature feature is a game changer. No more customers saying they never agreed to the price once the job is done.
I used to lose receipts all the time. Now I snap them on the spot and it pulls the amount out automatically. Sorted.
Frequently asked questions
Is RapidFlow free for tradespeople in South Africa?
Yes. RapidFlow has a free plan that lets you create up to 10 quotes and invoices per month with up to 5 clients — no credit card required. All new accounts also get a full 30-day free trial of the Standard plan so you can try every feature before committing.
Can I use RapidFlow as a quoting app on my phone?
Yes. RapidFlow is a mobile-first progressive web app. Install it on your phone from Safari (iOS) or Chrome (Android) — no app store required. It works fully offline too, so no signal is no problem.
Does RapidFlow work for electricians, plumbers, and tilers?
RapidFlow is purpose-built for South African tradespeople — electricians, plumbers, tilers, painters, carpenters, and any solo contractor who needs to quote, invoice, and track payments from the job site without going back to a desk.
Can I let my customer sign quotes and delivery notes on their phone?
Yes. RapidFlow includes a built-in digital signature feature for both quotes and delivery notes. The customer signs directly on your phone screen and their signature is embedded in the PDF — instant acceptance, no printing, no email chain. Signed delivery notes give you solid proof of job completion, useful for disputes or insurance purposes.
How much does RapidFlow cost?
RapidFlow has a free plan at R0/month and a Standard plan at R149/month with unlimited quotes, invoices, clients, job photos, and receipt OCR. All plans start with a 30-day free trial — no credit card needed to sign up.
Does RapidFlow work without internet?
Yes. RapidFlow is built for tradespeople who work in areas with poor signal — basements, rural sites, tunnels. Expenses and data captured offline sync automatically the moment you reconnect.
Is RapidFlow VAT-compliant for South Africa?
Yes. RapidFlow generates Tax Invoices compliant with SARS requirements when VAT is configured — including VAT number, VAT amount, and the "TAX INVOICE" heading. All amounts are in South African Rand (ZAR).
Stop chasing paperwork.
Start getting paid.
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